AGM, general meeting and committee meeting
Owners decide at general meetings (the AGM is the yearly one). The committee meets between them for day-to-day decisions.
What to know
- Annual general meeting (AGM): at least once a year. At least 14 days' written notice to all owners. Covers finances and levies, insurance, electing the committee, and appointing a strata or building manager.
- General meeting (sometimes called an extraordinary general meeting): at least 7 days' notice. Owners with at least 25% of the unit entitlement can ask the secretary in writing, and it must be held within 14 days.
- Committee meeting: at least 3 days' notice to committee members, all owners and any tenant representative. Owners can attend but can speak only with the committee's permission.
- Every notice must include a detailed agenda. Notices can be given by hand, email, post or the noticeboard.
- Minutes record discussions, votes and results and go to owners within 7 days.
When things go wrong
A meeting was called with less notice than required.
Write to the secretary straight away. A meeting that wasn't properly called can be challenged, and decisions made at it may be invalid; the Tribunal can rule on it.
You need owners to decide something urgently.
Gather written requests from owners holding at least 25% of the unit entitlement and send them to the secretary; the general meeting must then be held within 14 days.